PhD mobility

Procedure for Mobility

  1. The PhD student, in agreement with their supervisor, plans the mobility period and defines its scientific motivations.
  2. The authorization request must be submitted through the U-GOV platform, selecting the relevant project, PhD programme, and other required information.
  3. The PhD Programme Coordinator approves the request directly on U-GOV.
  4. During the mobility period, the platform tracks the entire stay abroad.
  5. Upon return, the PhD student must submit on U-GOV the reimbursement request for the expenses incurred during the mission.
  6. All expenses must be traceable and supported by valid documentation (invoices, receipts, tickets, etc.).
  7. No paper forms or signatures are required anymore: the entire process is managed digitally.

Request for Scholarship Increase

  1. PhD students with a scholarship are entitled to a 50% increase for periods spent abroad, up to a total maximum of 12 months.
  2. To obtain the increase, the PhD student must require a certificate from the host institution, printed on official letterhead and signed by the local supervisor, stating:
    • the actual period spent abroad;
    • a brief summary of the activities carried out.
  3. The document must be sent to the PhD office of the department to allow the monthly payment of the increase.